The Crucial Role of Accurate Costings in School Refurbishment Projects


Refurbishing school facilities is a significant endeavour that requires careful planning and financial consideration to ensure that projects are carried out effectively and efficiently. This blog explores the importance of accurate costing and the common pitfalls to avoid when undertaking refurbishment within the educational sector.

The Significance of Accurate Costings:

  • Budget Accuracy:
    School refurbishment usually requires the need to work within a tight budget, so being aware of the available spend will enable schools to allocate resources more effectively to avoid stressful monetary shortfalls.
  • Resource Management:
    With accurate costing, Project Managers can optimise resource allocation. By prioritising critical needs and identifying cost-saving opportunities, materials, labour, and other resources can be used efficiently throughout the refurbishment process.
  • Quality Assurance:
    Accurate costings allow schools to invest in quality materials and workmanship, ensuring that refurbished facilities meet current health and safety standards, while helping achieve various performance objectives. Cutting corners due to budget constraints can compromise the integrity and longevity of renovations, leading to costly repairs in the future.

Common Pitfalls to Avoid:

  • Incomplete Assessment of Needs:
    Failure to fully assess the school’s refurbishment needs can lead to overlooked costs. It is therefore essential to consider all aspects of the project, be these from structural upgrades to the improvement of the classroom environment, including accessibility, to ensure accurate pricing estimation.
  • Lack of Detailed Survey:
    Failure to conduct a comprehensive site survey can result in unforeseen costs where critical factors such as structural constraints, existing services, and site access easily be overlooked. Addressing these oversights at a later date may require expensive structural adjustments or the relocation of obstructing services, as well as the more efficient management of materials and labour.
  • Underestimating Maintenance Costs:
    Overlooking potential long-term maintenance costs can affect the overall financial sustainability of the project. Considering durable materials and factoring in maintenance requirements will help avoid unforeseen costs.
  • Inadequate Contingency Planning:
    Establishing a realistic contingency plan is crucial to addressing unforeseen issues without compromising the project’s success.
  • Poor Supplier Selection:
    Choosing suppliers based on cost alone, without considering their reputation and reliability can lead to sub-par results. Thoroughly researching and selecting reputable suppliers of both goods and workmanship will ensure quality results and minimize the risk of overspending due to reworking or delays. If the contractor hasn’t had their DBS (Disclosure and Barring Service) certificate checked – a must for the school environment – as is indemnity insurance, then further costs will likely ensue.

By understanding the importance of accurate costing and being aware of common pitfalls, schools can navigate refurbishment projects with confidence, ensuring safe and inspiring learning environments for students.

If you would like more information about project cost estimations or would like to talk to a Project Manager about your next project, contact us today.